Role Objectives:
The Personnel Specialist is a key member of the human resources team, responsible for managing various HR functions related to employee onboarding, offboarding and personnel management. This role ensures that HR processes are efficient, compliant, and aligned with organizational goals.
Roles & Responsibilities:
Drafts employment contracts, ensuring that all essential details and legal requirements are included, and confirms that contracts are reviewed and signed by the relevant parties.
Assists in the off-boarding process by helping resigned employees complete their clearance forms.
Facilitates the entry of data for newly hired employees into the company’s system.
Compliance and Reporting: Ensure compliance with labor laws and regulations, and assist in preparing reports related to HR metrics and employee data.
Compensation and Benefits Administration: Assist in administering employee compensation and benefits programs, including payroll processing and benefits enrollment, with a focus on medical insurance support to ensure employees understand their options and coverage.
Communicating changes regarding medical insurance, including additions and deletions, to ensure employees are informed of their coverage.
Managing quarterly invoices related to medical insurance to ensure timely payments and accurate record-keeping.
Handling the validation of sick leaves to ensure compliance with company policies and proper documentation.
Overseeing contract renewals by gathering feedback from managers and assisting employees in signing their contract renewals.
Supporting the management of employee monthly attendance by validating attendance records with direct operation managers to ensure accuracy and compliance.
Required Education, Knowledge, and Skills:
Educational Background: A bachelor’s degree in human resources, business administration, or a related field is preferred.
Experience: Previous experience in HR or personnel management is advantageous.
Organizational Skills: Strong organizational and multitasking abilities to manage various HR functions effectively.
Communication Skills: Excellent verbal and written communication skills to interact with employees and management.
Technical Proficiency: Familiarity with HR software and tools, as well as proficiency in Microsoft Office Suite.